WhenIsGood alternative: MeetSync vs WhenIsGood
WhenIsGood pioneered the click-to-mark-availability format. MeetSync keeps the simplicity but adds ranked results, modern UI, and time zone tools that hold up for distributed teams.
WhenIsGood is one of the original free group schedulers. You set possible times, share a link, and respondents click which ones work for them. It's tidy, fast, and doesn't ask anyone to sign up — which is most of why it's still around.
MeetSync solves the same problem with the same no-sign-up promise, but adds the things that matter once you've done this a few times: ranked best meeting times instead of a long list of cells, times shown in each person's own time zone automatically (so a teammate in London doesn't have to do mental arithmetic), results that update live, and an optional account so organizers can keep their meetings in one place.
If you've used WhenIsGood for years and it works, you don't need to switch. If you're picking a tool today, the rest of this page covers the differences honestly.
Feature comparison
| Feature | MeetSync | WhenIsGood |
|---|---|---|
Free with no usage limits | ||
No sign-up for participants | ||
Ranked best meeting times WhenIsGood lists slots and counts; you eyeball the winners. | ||
Times shown in each viewer's own time zone automatically | ||
Optional organizer account to save meetings | ||
15 / 30 / 60-minute slot granularity | ||
Modern responsive UI (mobile + dark mode) | ||
Per-day morning/afternoon/evening grouping for respondents | ||
Organizer link + access code for results WhenIsGood gives a creator URL but no separate access code. | ||
Calendar integrations (Google / Outlook) |
Comparison reflects publicly observable behavior of WhenIsGood as of writing.
Where MeetSync wins
- Ranked best times, not raw lists
MeetSync orders meeting times by attendance and surfaces 'great option' and 'perfect match' picks at the top. WhenIsGood gives you counts and leaves the ranking to you.
- Cleaner respondent experience
MeetSync groups slots by morning, afternoon, and evening per day, with select-all/unselect-all. That's faster to scan than WhenIsGood's flatter layout.
- Time zone support that respects participants
Respondents see every slot in their own time zone, detected automatically, so they're not doing time math when the organizer is in a different region.
- Looks current
WhenIsGood's UI is showing its age. MeetSync has a modern responsive layout, dark mode, and link previews that don't look broken when shared.
Where WhenIsGood wins
- Long-running brand
Some users have been using WhenIsGood for over a decade. That familiarity counts for something — link clicks, basically.
- Truly minimal
If you want the simplest possible scheduling poll and don't care about ranking or grouping, WhenIsGood gets you there with zero extras.
- Bookmark muscle memory
If your team already knows the URL by heart, switching has a small adoption cost.
Which one should you pick?
Pick MeetSync if you want
- Distributed teams that need real timezone flexibility
- Organizers who'd rather see ranked best times than read a list
- People who run multiple polls and want them saved in one place
- Anyone whose meeting links get shared in Slack, email, or messaging apps
Pick WhenIsGood if you want
- Maximum simplicity with no extra features
- A long-recognized name your participants already trust
- Single-timezone polls inside one team or office
Frequently asked questions
Is MeetSync free, like WhenIsGood?
Yes. MeetSync is free, with no time limits or participant caps, and no required sign-up. Optional accounts exist for organizers who want to save meetings, but they're never required.
Will participants notice a difference?
Mostly in a good way. The MeetSync respond page groups slots by morning, afternoon, and evening per day, has select-all/unselect-all, and shows times in the participant's own time zone. The core flow — open the link, mark times, submit — is the same.
Does MeetSync rank the best times automatically?
Yes. The results page orders slots by attendance overlap and labels strong matches as 'great option' or 'perfect match,' showing who can and can't make each one.
Can WhenIsGood users move existing polls to MeetSync?
There's no automated migration — WhenIsGood doesn't expose a public export. For new meetings, MeetSync covers the same use cases without changing how participants think about responding.
Does MeetSync handle international time zones better?
Yes. Each person sees the times in their own time zone automatically and can switch zones from a menu, which matters when respondents are in different regions from the organizer.
Which is better if I run a lot of polls?
MeetSync, because an optional account keeps your past meetings accessible from one place. WhenIsGood doesn't track polls across sessions.
WhenIsGood and MeetSync solve the same problem, but MeetSync solves it with the parts that matter when you actually run a lot of polls: ranking, time zone flexibility, and an optional saved-meetings list. If you only need the simplest possible 'click your times' tool, WhenIsGood still works. For everyone else, MeetSync is a strict upgrade — and free.
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